Expiries go unnoticed
Without automatic reminders, a renewal date can pass and nobody realises the qualification has expired.
Trusted by companies with a qualified workforce
Replace spreadsheet tracking for licences and qualifications
Tracking licences in a spreadsheet works, until a date slips through and someone turns up to a job they're no longer qualified for.
Renewals mean manual chasing
Upcoming renewals mean manually reminding people and chasing them up for proof of renewal.
One place, kept up to date
With The Induction App, every licence and expiry date sits in one place, kept up to date without the manual work.
Keep every certificate and expiry date on the employee record
Store each person's licences, tickets and qualifications against their employee record, along with the certificate itself and its expiry date. Everything's held with the rest of their file, so there's one place to look instead of scattered folders and spreadsheets.
Upload the certificate
Add the certificate or supporting document for each qualification.
Record issue and expiry dates
Capture the dates so renewals are easy to see.
Keep it with the employee record
Held alongside their forms and files, in one place.
Send automatic reminders before qualifications expire
The Induction App sends reminders before a qualification expires, so renewals happen before the date passes, not after.
Reminders go to the right people
Licence holders and their managers are alerted to get renewals sorted.
Traffic light status
See at a glance which qualifications are current, coming due, or overdue.
Configurable alerts
Set upcoming and overdue alerts, so no one has to watch the calendar.
Choose qualified people for every job
When you're picking people for a job or site, you can see who holds the right, current qualifications. Managers can choose confidently, knowing everyone assigned is qualified for the work.
Product screenshot: HR Info & Qualifications Matrix — Quals Overview filtered to one site, crew rows showing green Valid badges; matrix-only crop
Report on qualifications for operations and audits
Use your team's records to support day-to-day decisions and audit requests.
Show who was qualified, and when
Back up compliance checks for clients, auditors and regulators.
Export what you need as evidence
Download relevant records for internal reviews or external reporting.
Plan renewals and resourcing
Factor upcoming expiry dates into staffing decisions.
Protect your people's records and documents
Licence and qualification records hold personal information, so access is controlled by role. HR, managers, payroll and administrators only see what's relevant to them, and important activity is recorded.
Role-based access
Access to records and documents is controlled by role.
Only what is relevant
HR, managers, payroll and administrators see only what applies to them.
Activity recorded
Important activity is recorded.
Explore the rest of the platform
Qualification monitoring is one part of The Induction App. The same platform runs your onboarding journeys, collects forms and signatures, and tracks progress from First Day.
Frequently Asked Questions
What kinds of qualifications can I track?
Any licence, ticket, certificate or qualification with an expiry date, such as operator licences, driver licences and first aid.
Who gets the expiry reminders?
The owner of the qualification, and their manager.
Can I store the certificate itself?
Yes. Upload the document (as a file or image under 10MB) and it's kept with the employee record.
Can I report on qualifications for an audit?
Yes. Filter and export data as evidence for internal or external reporting.
Is qualification monitoring included in my plan?
Yes, if you choose to keep people and their records on the ongoing platform.